Position name:
Executive Assistant - VP of MH&A and Chief of Staff
Bargaining Unit:
Non Union
Department:
Administration
Status:
Temporary Full-Time
Rate of Pay:
$35.54-$41.55/ hour
Reporting to the Chief of Staff and VP of Mental Health and Addictions, the Executive Assistant manages the day-to-day activities of the Chief of Staff and VP of Mental Health and Addictions office including appointment and meeting coordination, preparation and processing of documents and information, managing special projects, handling confidential documentation, and monitoring all purchasing documents.
Demonstrated Skills:
· Proficient knowledge of general office administrative applications, processes and procedure
· Proficient use of Microsoft Office Suite
· Demonstrated ability to manage the logistics and legalities around Board Committee meetings
· Strong capability to record and transcribe meeting minutes
· Demonstrated excellence in interpersonal and communication skills (written and oral)
· Strong organizational, problem solving and judgment skills
Personal Attributes:
· Demonstrated professionalism, diplomacy, sensitivity and discretion in managing difficult situations
· Ability to prioritize and manage multiple tasks and projects ensuring assigned deadlines are met
· Demonstrated ability to be flexible and adapt positively to constantly changing situations
· Demonstrates ability to think independently and critically
· Ability to manage conflict
· Ability to flex hours
Education and/or Certification:
Experience and Education:
· Minimum of 5 years’ experience providing support at an executive level - Required
· Undergraduate degree/equivalent work experience
· Degree or Diploma in Office and Administrative Studies or equivalent
· Experience providing support in Medical Affairs - Preferred
· Microsoft Office Suite Programs including Word, Excel, Outlook, Power Point - Required (will be tested)
· Proficiency in French language is considered an asset